How to Create a Mileage Expense

How to Create a Mileage Expense

If your company offers mileage reimbursement, you can easily submit a mileage expense for any business trip you take by driving.

Submit a Mileage Expense

  1. From the top right of your Hyper dashboard Home page, click Create Expense.
  2. In the drop-down menu, select Mileage Expense.
    Create a Mileage Expense
  3. Enter Trip Details
    1. Start Location: Enter the city where your trip began.
    2. Destination: Enter the city where your trip ended.
  4. TARS, our AI powered assistant will automatically calculate the total distance in miles.
    1. It will also display the reimbursement amount based on the mileage rate your admin as set.
    2. You will see your company's mileage rate per mile alongside the total
  5. Add Additional Information (if required)
    1. Category: Select the expense category for this mileage claim.
    2. Transaction Date: Choose the date you made the trip.
    3. Attendees: Add attendees if relevant.
    4. Memo: Add a short note for context if needed.
    5. Trip Association: If this mileage is part of a pre-created business trip (created by you or your admin), select that trip so the expense is linked.


Info
If your company has a maximum mileage reimbursement limit and your claim exceeds it, you can still submit it. However, it will not be auto-approved and will go to your admin for manual review. The mileage rate is set by your organization’s admin and may vary depending on your company’s policy.

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